Oct 26 and 27, 1996
You have been accepted as a speaker, moderator or host within the E2A program. As this is the first conference ever on Avatar Cyberspace, you are participating in history!
Speaker Information Kit
Please take a moment to review the following I. SPEAKER INFORAMTION and process the II. SPEAKER CHECKLIST.
Directions to the conference and alternate hotels in the area are noted below in III. OTHER INFORMATION.
We are looking forward to seeing you at E2A, let us launch Avatar Cyberspace together!
E2A Program Chair
I. SPEAKER INFORMATION
Your time, room, session description is on the Web
The complete program for E2A is posted on our website at http://www.ccon.org please check your session to see your times and room. A paper program book will be distributed to you at check-in which will contain the complete program. If you cannot attend or have any change to your program, please contact us as soon as possible.
Your conference registration
As a speaker, moderator or host you are entitled to free entry to the entire program, including the Saturday evening party. It is our way of saying *thank you* for supporting E2A and the Consortium. If you are planning on bringing a colleague or assistant and they are not covered under a corporate conference sponsorship, they will have to register. The conference is almost sold out so they must contact our Webmaster at (408) 438-1285 for telephone registration (VISA, Mastercard, Check). You will have to purchase lunch tickets, please contact us in advance. No on-site registration is being planned at this time. When you arrive, you will check in and receive your speaker/moderator/host badge and conference kit. Check in times and locations are as follows:
- Friday October 25, ANA Hotel, 7:00pm-10pm, Mezzanine Foyer
- Saturday October 26, ANA Hotel, 7:30am-5:00pm, Mezzanine Foyer
- Sunday October 27, ANA Hotel, 7:30am-noon, Mezzanine Foyer
Our Policy on Presentation Content and Handouts
As you are presenting on a panel with other speakers, in a birds-of-a-feather, standards panel or in a special program, we ask that you keep your presentations informational, and not present a marketing pitch. The Tour of Worlds and exhibits provide ample opportunity to present purely sales-oriented material.
Handouts may be made available to the audience by placing a stack at the room entrance. These handouts must be informational and non-product or sales oriented. If you wish to provide handouts, you are responsible for their production and duplcation. Handouts must be approved by the program chair either at the conference or in advance by contacting program chair Bruce Damer via www.ccon.org. We ask that if you have handouts you would like pre-approved, to send them by email attachment as text or in Adobe Acrobat PDF format to the program chair. You could also put the handout content up on the Web.
You might also consider providing your slides on a website, we will make a link to these before or after the conference.
Accomodations, Directions and Parking
Accomodations in downtown San Francisco can be tight so we recommend you book them soon. Our conference will be held at the ANA Hotel, 50 Third Street, San Francisco, CA 94103 USA. This hotel is between Mission and Market street in the heart of San Francisco and within easy walking distance of the Multimedia Gulch, The Moscone Center and BART. You can reach the ANA San Francisco directly at 1 (415) 543-8268 or through their toll free number at 1 (800) ANA HOTELS. Numerous hotels within walking distance offer a range of room rates. See the section OTHER INFORMATION below for a list of hotels in the area.
The ANA's proximity to BART and the Bay Bridge, Interstate 80, 280 and California Higway 101 make it an easy location to reach if you are staying outside of the downtown area. Parking options are numerous, including the large garages across from the Moscone convention center, and other private garages off Third Street towards the Bay Bridge approaches. See the section OTHER INFORMATION below for a list of parking locations.
Required Permission to Record Sessions
We will be recording your session (at minimum on audio, possibly on video) to be entered into an important archive in the anals of Cyberspace. These recordings may be transcribed for our website or paper publications for research and used other purposes, including sales. You will be required to sign a simple permissions form when you check in. If you have questions about this or would like to see the form in advance, please contact Bruce Damer at via www.ccon.org. As this conference is about laying the foundations for the virtual worlds medium, capturing the dialogue, ideas and debate is critical, and it is a requirement to be a presenter at this event.
Storage of Equipment
We ask that if you have equipment to store, to please check it in with the hotel or in another secure location. We do not have the facilities to store personal computers or other equipment. If you are exhibiting, your equipment will be locked up (if you are in a room) or can be moved into a room (if your exhibit is in a hallway).
Speaker coordination meetings
There will be brief speaker coordination meetings at E2A on the following schedule, attend if you have questions or special requirements (although we request that you contact us regarding special requirements NOW, rather than at the conference when we will have limited bandwidth to accomodate them): Friday October 25, ANA Hotel, 8pm, Franciscan I/II Room Saturday October 26, ANA Hotel, 8am, Franciscan I/II Room Sunday October 27, ANA Hotel, 8am, Franciscan I/II Room
Equipment and A/V Support
Note that we will not be providing computers to make presentations. We recommend you preload and test all demos on a laptop or desktop system and bring it along. Internet access during the conference will be limited and occupied by exhibitors so we recommend you complete all downloads prior to the conference.
Every room will either have a 3 beam projector or overhead projector with LCD panel with PC and Macintosh cabling. If your laptop or desktop system can send out its video signal, you can connect to these projection systems. You can also use the overhead projector for transparencies. We will not have slide projectors. If you would like to SHOW VIDEO, you must REQUEST IT IN ADVANCE. We can accomodate NTSC/VHS format. In addition, if you would like to connect to the Internet, each room will have at least one phone line to dial out (analog). You must have your own ISP or server and we request that all toll calls you make from the hotel be placed on your calling card. We recommend that you test this all out thoroughly before your session.
Verify your equipment
We recommend you arrive 15 minutes before your session or come to your room during a break to test your equipment with the telephone dial-up to the Internet and the projection system. We will have no speaker ready room but you can use the Concordia room as a working area during the times when is no program there.
II. SPEAKER CHECKLIST
Check over and sign permission
If you are a speaker, moderator or host at Earth to Avatars:
The Contact Consortium reserves the right to record video and audio of presentations for Consortium use and as an archival record of the conference. In the event your session is recorded, The Contact Consortium would like permission to use the video for educational, promotional, and standards development purposes. We will credit all speakers whenever this material is used.
[ ] Yes [ ] No I grant The Contact Consortium permission to use video and/or audio recordings of my presentation for promotional and educational purposes. Note that we must receive this permission for you to participate as a speaker at the conference.Signature..................................................... Date...............................
Verify your program on our website, send us your bio!
The complete program for E2A is posted on our website at http://www.ccon.org, please check your session to verify that your session description and personal bio is accurate. If you do not have a bio, submit it immediately via www.ccon.org for inclusion on the web and in the program book. If you want your email contact or website URL listed, send it to us immediately. Check in with your session moderator or host
Email or otherwise contact your session moderator (email addresses will be on the web site program or available from us) at least one week prior to the conference to ensure your presentation will tie in smoothly with the other presenters and overall panel. If you are a host or moderator, contact your panelists in the next two weeks. You may want to schedule a breakfast or lunch with your panelists at E2A before your session.
Consider your equipment and connectivity
Consider what software you will load onto your machine, how you will plug into our LCD panels or projectors (we will have PC and Mac cabling) and whether you will be connecting to the net through dial-up. We ask that you try to have as many demos running locally, off disk, as possible. If you must connect to the net, you must have your own ISP or server and we request that all toll calls you make from the hotel be placed on your calling card. We recommend you test this all out thoroughly before your session.
Get your handouts approved
Handouts must be informational and non-product or sales oriented. If you wish to provide handouts, you are responsible for their production and duplcation. Handouts must be approved either at the conference or in advance by contacting program chair Bruce Damer. We ask that if you have handouts you would like pre-approved, to send them by email attachment as text or in Adobe Acrobat PDF format to the program chair. You could also put the handout content up on the Web. You might also consider providing your slides on a website, we will make a link to these before or after the conference. You can also tell the audience that your slides will be on a website address.
If you want to be reachable..
If you want to be reachable through the conference website, send an email to Bruce Damer (via www.ccon.org) with your email address, URL, postal address or phone number and this will be added to your on-line biography.
If you want yourself made into an Avatar
3rd Dimension has generously offered to make photo-textured VRML avatar models of key people in the virtual worlds industry (that is you!). If you would like to arrange for this to be done, email Scott McLaine at firstname.lastname@example.org.
Feel free to promote E2A to friends and colleagues (and media). If you wish to have some conference brochures, email our Webmaster at FTJD34A@prodigy.com with your mailing address.
III. OTHER INFORMATION
These are directions from all Bay Area points to the ANA Hotel San Francisco:
1. FROM THE SOUTH BAY (San Francisco Airport, San Mateo, Santa Clara, San Jose, etc.)
Take Highway 101 North towards the Bay Bridge (I-80). Take FOURTH STREET exit, which is a downramp to BRYANT STREET. Continue 1 block on BRYANT STREET. Turn left onto THIRD STREET and continue for four blocks. Cross MISSION STREET, remain on THIRD STREET. The Hotel is the second building on your left (50 Third Street).
2. FROM THE NORTH BAY (Sausalito, San Rafael, Marin County, etc.)
Take Highway 101 South towards and over the Golden Gate Bridge. Take LOMBARD STREET/DOWNTOWN exit. Turn right onto VAN NESS AVENUE. Turn left onto BUSH STREET. Turn right onto MONTGOMERY STREET. Cross MARKET STREET onto MONTGOMERY STREET, continue for 1 block. Turn right onto MISSION STREET, continue for 1 block. Turn right onto THIRD STREET, continue for 1/2 block. The Hotel is on the left side of THIRD STREET.
3. FROM THE EAST BAY (Oakland, Berkeley, etc.)
Take Interstate 80 West to and across the Bay Bridge to San Francisco. Take the first exit on the right FREMONT STREET. Continue for 3 blocks. Turn left onto MISSION STREET. Continue for 2-1/2 blocks. Turn right onto THIRD STREET. The Hotel is on the left side of THIRD STREET.
Transportation to and from SAN FRANCISCO Intl Airport
The following options are available:
1. Taxi - approximate fare is $30.
2. Limousine service - available at airport - Costs range from $50-$60.
3. Airport Connection, (415) 885-2666, reservations required, credit cards accepted, Approximate one-way fare is $11.
4. San Francisco Super Shuttle, (415) 558-8500, advance reservations recommended, From airport, call (415) 871-7800. Credit cards accepted. Approximate one-way fare is $11.
5. SFO Airporter, (415) 495-8404, regularly scheduled service every 20 minutes from 5 a.m. to midnight. No credit cards accepted. Approximate one-way fare is $9.
6. Yellow Airport Shuttle, (415) 282-7433 or (800) 962-9690. reservations required. No credit cards accepted. Approximate one-way fare is $9.
ANA Hotel, 50 Third Street, (415) 974-6400, ext. 7013, $24 for up to 24 hours.
City Park, 280 Stevenson Alley, (415) 495-3909, flat weekend rate - $5.
Moscone Center Garage, 255 Third Street at Howard, (415) 777-2782, flat weekend rate - $7.
Fifth and Mission, 833 Mission Street, (415) 982-8522, 6-24 hours - $12.
Alright Parking, Third and Mission Street, (415) 495-3770, Weekend Max., $7.
If you wish to stay at a nearby, less expensive hotel than the ANA, we suggest the following:
Mosser Victorian Hotel, 54 Fourth Street, $69-$129/night, (415) 986-4400/(800) 227-3804
Howard Johnson Pickwick, 85 Fifth Street, $89-$150/night, (415) 421-7500/(800) 227-3282
Monticello Inn, 127 Ellis Street, $99-$149/night, (415) 392-8800/(800) 669-7777
Hotel Triton, 342 Grant Avenue (and Sutter), $125-$175/night, (415) 394-0500.
There are also a number of hotels further out near Union Square. If you need hotels around that area, send Conference Coordinator Lynn Macias an email at email@example.com and she can provide you with some names of hotels.
Please send any comments to our Webmaster
(c) Copyright 1996 Contact Consortium, All Rights Reserved.